Filing and Records Management

5. Legal Issues

5.1 The Data Protection Act covers how you must handle and store personal information.

See Your firm and the Data Protection Act.

5.2 You are legally required to keep specified tax and financial information for a set period (see 7).

5.3 If you hold confidential information which could damage others, you may have a legal duty to take extra security measures.

5.4 Include clauses restricting how employees may use company information in each person's terms of employment.

• For example, sales people may try to take a copy of the sales database when they leave.