Getting the Most out of Your PC

2. Efficiency

There are two common elements that play a large part in keeping your PC-use efficient, whatever the task: software and standardisation.

2.1 Check you have the right software to do the job. For example, although you can use a spreadsheet for book-keeping, specialised accounting software will make it easier to handle more advanced tasks and generate useful management reports.

• But be selective: the most powerful software may not be the best solution for your business.
• The software you choose is vital, so do not be afraid to ask for help (see 9).

2.2 Create templates.

• These provide a head-start on creating any kind of new document. For example, a memo template can include the memo headings and set up a standard page layout, typeface and so on. Or you could create a standard reminder letter to send to customers with overdue invoices. You only need to enter the customer's individual details rather than retype the whole letter.
• Documents such as a standard price list can be easily updated, by changing the prices without needing to retype all the product details.