Intranets

2. Potential Efficiency Gains

2.1 Transferring data is quick and easy.

• Information can be exchanged electronically rather than on paper.

2.2 People in different locations can work together more effectively.

• 'Workspaces' can be set up within your intranet. They allow several people to view and edit the same files and send each other feedback.

2.3 An intranet can improve access to information in your business.

• Data expertise and project work can be easily shared.
• Links to FAQs, glossaries and other back-up resources can minimise mistakes.
• Information is available 24/7, making flexible working more practical.
• Intranet statistics can be analysed to reveal information about work patterns.

2.4 You can use existing IT systems efficiently.

• You can achieve guaranteed viewing of important documents (like new HR policies) by requiring employees to confirm through the intranet that they have read them.

2.5 The intranet gives you flexible control over what is seen and by whom.

• You can achieve guaranteed viewing of 'must' messages on the home page.
• You can have message bars on key pages, with company news in tickertape form.
• Important information can be given direct to each individual involved.
• Where necessary, access can be restricted by using password-protected pages.
• Email address lists allow quick, selective distribution.
• You can publish short-life information and set the system to remind you to delete it on a certain date.

2.6 An intranet may offer direct cost savings on printing and out-of-hours staffing.