Keeping Your Data Safe

2. The Dangers

There are many threats to your business data.

2.1 You could lose or damage your data through human error.

• It is easy to change or erase data accidentally.
• For instance, a staff member could delete a crucial list of customers by mistake.
• Look for software with undo and rollback functions to minimise the risks posed by human error.

2.2 There are physical threats too.

• Failed hardware, like a broken hard disk, can result in the loss of crucial files.
• A natural disaster could destroy the server holding key business information.For example, a fire or flood in your business premises.
• Theft of company computers or laptops can result in data falling into the wrong hands, or being lost forever.

2.3 You could suffer a data breach online.

• Hackers try to break into computers across the Internet.This is a serious risk, particularly for companies that hold sensitive data.
• Some computer viruses erase files.These usually infect company systems through the Internet, via a downloaded file or email.
• Other malware (malicious software) like trojans and spyware may read your data and transmit it across the Internet, or wipe it completely.
• Make sure you follow good online security practice and use security software.

2.4 You could be a victim of malicious action by an individual.

• Anyone with access to your data could copy or delete it.
• For instance, a disgruntled employee could sell your customer database to a competitor.
• Access control is a key way of reducing this risk. See 4.