Payroll Software

6. Pitfalls

6.1 Integrating different pieces of software can be complicated and should be handled by someone with expert knowledge.

• Not all systems are compatible.
• Integrating several pieces of software makes tracking errors harder.

6.2 Using software increases the security risk involved in payroll operations.

• You need to ensure only authorised personnel have access to payroll details. The risk of unauthorised access increases with the level to which payroll is integrated with your other systems.
• Information about your staff must be stored in compliance with the Data Protection Act.
• Periodically check payroll details to prevent fraud.
• Remember that documents you print, like payslips, must remain confidential.

6.3 You are required to archive your payroll records for at least three years.

• Storing them electronically makes them easier to access. Ensure your payroll software provides for this and protect against data loss by backing the information up.