Specifying and Purchasing IT

4. The Basic Ingredients

4.1 Standard desktop computers suit typical tasks such as general word-processing.

• Complex tasks like computer-aided design, may require more sophisticated hardware.
• Mobility is a common requirement as flexible working and homeworking become more widespread.
• You may wish to add printers and scanners, or webcams to take advantage of new communication options.

4.2 Most solutions can be built from standard software.

• Employees are more likely to be familiar with widely-used software.
• Where appropriate, look for software packages which can easily share data.
• Be careful about purchasing specialist software. Ensure there is an established user base, and check references.
• You may be able to use software which is accessed online. This iscalled software as a service and can reduce the time and money you spend on maintenance.

4.3 Most businesses with more than one computer should introduce a network solution.

• A simple network is easy to set up.
• A network makes communication and sharing files easier.
• An intranet is an internal company website which can further improve collaboration.
• You can share your broadband connection through a network.