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| Planning an event - the ideal world... |
| Preparing the business case |
Guide to Effective Corporate Events
Planning an event - the ideal world...
| Time before event | Step 1 | Step 2 | Step 3 | Step 4 |
|---|---|---|---|---|
|
6 months |
identify objectives |
agree budget |
draw up the brief |
|
|
4-6 months |
identify venues / availability |
identify availability of key attendees |
set date |
issue brief to all people likely to be involved |
|
4 months |
request / gather names of invitees |
draw up 1st / 2nd wave list |
agree suppliers and book |
|
|
3 months |
issue priority invites |
meet suppliers and agree requirements |
confirm requirements in writing |
|
|
5-6 weeks |
review replies / issue extra invites |
request further names if required |
||
|
4 weeks |
chase all outstanding invites |
produce briefing notes to hosts |
produce briefing notes on key clients |
|
|
3 weeks |
confirm final requirements to suppliers |
finalise guest list & distribute |
finalise hosts |
|
|
2 weeks |
issue briefing notes to hosts |
issue client briefing to hosts |
||
|
1 week |
confirm final numbers to suppliers |
produce table plan |
produce place cards |
produce name badges |
|
1 day |
finalise table plan |
prepare guest / host logs |
||
|
The Day |
enjoy yourself :-) you will if you chose KDL! |
|||
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