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Page 4 of 5
Guide to Effective Corporate Events
Planning an event - the ideal world...
| Time before event |
Step 1 |
Step 2 |
Step 3 |
Step 4 |
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6 months
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identify objectives
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agree budget
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draw up the brief
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4-6 months
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identify venues / availability
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identify availability of key attendees
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set date
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issue brief to all people likely to be involved
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4 months
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request / gather names of invitees
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draw up 1st / 2nd wave list
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agree suppliers and book
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3 months
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issue priority invites
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meet suppliers and agree requirements
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confirm requirements in writing
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5-6 weeks
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review replies / issue extra invites
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request further names if required
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4 weeks
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chase all outstanding invites
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produce briefing notes to hosts
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produce briefing notes on key clients
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3 weeks
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confirm final requirements to suppliers
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finalise guest list & distribute
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finalise hosts
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2 weeks
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issue briefing notes to hosts
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issue client briefing to hosts
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1 week
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confirm final numbers to suppliers
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produce table plan
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produce place cards
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produce name badges
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1 day
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finalise table plan
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prepare guest / host logs
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The Day
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enjoy yourself :-) you will if you chose KDL!
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Hint: You can trim some of the effort required by using a professional event production company.
Kaos Design has helped many organisations in this way so let us help you too, we really do take the strain....
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Business Advice