Planning Event Safety

People are People too...

People with disabilities

• Make it easy for people with disabilities to gain access, to see and to take part in the attractions and activities.
• Make sure that the ground conditions in public areas and access pathways are suitable for people with disabilities, as well as families with toddlers and pushchairs.

Toilets

• Make sure there are enough toilets for the number of people expected, including provision for people with disabilities.
• It is best to use mains-connected toilets but you may need to consider temporary units for outdoor events. Bear in mind odour when considering where to site them.
• Arrange for all the toilets to be serviced regularly to keep them fully operational, clean and hygienic throughout the event.
• Provide ample direction signs to the toilets and provide adequate lighting especially if your event continues into the evening.

Lost Children, Information Point and Lost Property

• Provide somewhere where enquiries can be made about lost children, lost property and for information about the event. Make sure it's well publicised, signposted and easily identifiable. This could be in the Control Room.
• Make provision for recording people's mobile numbers to make tracing them easy if they are needed later.
• At larger events provide site maps at the entrance and around the site and signs to indicate the other activities, attractions and facilities.

Barbecues and Food Outlets

• Barbecue and hot food stall hazards include naked flames and hot components, the use and storage of fuel - usually gas bottles. Safety barriers may be required.
• Guidance notes and advice on all aspects of food hygiene at the event can be obtained from your appropriate local authority department.

Water

• Consider making free drinking water available on site.

Rubbish

• You'll be surprised at how much rubbish your event will generate, so provide an adequate number of rubbish bins around the site where they will be most required.
• Make arrangements to regularly empty the bins, and to satisfactorily dispose of the rubbish at the end of the event.
• Consider making it easy for people to recycle, you can get guidance from the local authority.

Community Safety

• In flyers, promotional literature and event programmes, suggest directions and travel routes with advice on planning journeys, travelling in groups and avoiding short-cuts. This can be particularly helpful if your event is to finish late.