Article Index
Planning Event Safety
Is Planning Event Safety For you?
No Scapegoats!
Plan your event
Evaluating any Risks
Preparing for Emergencies
Let's get organised
Who to contact prior...
Prepare the site and facilities
People are People too...
Appendices

Page 11 of 11

Planning Event Safety

Appendices

All security officers and stewards (unless completely unpaid) at events must be licensed by the Security Industry Authority (SIA). If alcohol is served, a door supervisors licence is required.

Further information is available from the Security Industry Authority (SIA) & the British Security Industry Association (BSIA)

Stewards' Duties

When you're selecting people for the rô¬¥ of Steward, bear in mind they need to be:

fit, active, aged 18 or over and preferably 55 or younger
be suitably trained and competent to carry out their duties effectively

Give Stewards:

day-glo jackets, armbands or tabards so thay can be easily identifiable,
a written statement of their duties, and where appropriate, a checklist and a layout plan showing the key features of the site
a final briefing of their duties on the day of the event, particularly about communicating with supervisors and others in the event of an emergency
torches if the event is likely to go on beyond dusk

By the arrival of the day, Stewards should:

know the layout of the site and be able to assist the public by giving information about the available facilities, remembering especially people with disabilities
be aware of the location of the entrances and exits in use on the day, the fire-fighting equipment and the first aid posts
know the ticketing arrangements and be aware of the routes in and out for any VIPs
have tested torches and any other equipment issued to them
know, understand and have practised their specific duties in an emergency and the arrangements for evacuating the public from the site, including the use of coded messages

On the day the Stewards will patrol their allotted areas, being on constant watch for emergencies and knowing what actions to take, paying particular attention to:

any potential or developing hazards in or near their location
ensuring that overcrowding doesn't occur anywhere on site
preventing the public climbing fences, barriers, lighting or sound towers, equipment and so on
ensuring that circulation areas and exits (including entrances and exits for emergency services) are kept clear at all times.
This can be particularly important at indoor events where visitors may well park their cars outside halls across exit doorsand other routes from the building

Pre and During Event Checklist

Checklist to be used prior to opening and during the event	y/n
CROWD SAFETY - Are premises free from hazards? For example, even ground and floor surfaces, no trip hazards, hazards fenced off
Are all attractions, activities and structures complete and staffed?
Are structures and seating sound and secure, stairways / platforms and equipment guarded, protective barriers / fencing secure?
ENTRANCES/EXITS - Are adequate entrances and exits open, clearly marked and staffed to control admission where necessary?
Are all circulation areas, staircases and escape routes/exits unobstructed with all doors and gates unlocked?
CROWD CONTROL - Is the control room operational, with communications and PA systems working, are mobile phones fully charged?
Are the required number of stewards in their allotted positions; fully briefed on their duties and wearing jackets or tabards?
ELECTRICS - Is installation complete/certified; cabling/ equipment secure/protected; clear of public circulation areas?
LIGHTING - Is normal and emergency lighting provided, in working order and lit where necessary?
MEDICAL FACILITIES - Are there enough trained first aiders on site, is a suitable and clearly marked room (provided with water) available as a first aid post?
FIRE PRECAUTIONS - Is fire fighting equipment in place, rubbish and combustible materials stored away from tents, structures, fire-exits?
TOILET ACCOMMODATION - Is clearly marked toilet accommodation available (including for disabled), have arrangements been made to service them during the event?
RUBBISH - Are sufficient bins provided around the site, have arrangements been made to empty them during the event?

You may find this book from Amazon useful in the context of planning for safety
Disability, Equality and Human Rights: A Training Manual for Development and Humanitarian Organisations (Paperback)

Planning Event Safety

Appendices

Stewards' Duties

Pre and During Event Checklist

Recommended Reading