Planning Event Safety

Preparing for Emergencies

OK, you carried out your risk assessments on the attractions and activities but you haven't finished yet. You must also consider what could go wrong on the day and draw up a Contingency Plan to deal with each one.

In this written plan, make sure you cover what you'll do in the event of emergencies such as a fire, accident, crowd disturbance, bomb scare, very bad weather, the need to evacuate the site and so on.

Make sure your Plan includes:

• what to do in the case of any of these emergencies occurring
• who'll take that action
• how you'll let the right people know about the emergency (consider personal radio, mobile phones, using coded messages)
• a clear statement of the stage during an incident when control is to be transferred from the Safety Officer to the emergency services.

Keep your Contingency Plan with and as a part of your Safety Manual.

Discuss and agree your Contingency Plan with the emergency services and give them a copy of the completed document. If anything changes, make sure you give them the new version.