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Page 5 of 9
Simple Book-keeping
4. Purchases
4.1 Every time you make a purchase, ask for an invoice or a receipt.
- Keep a note of all purchases for which you do not have a receipt.
- Enter the invoices and receipts into your accounts.File the bills in Purchases Unpaid in date order, with the most recent on the top.
4.2 When you pay a bill, make a note of the date, supplier and amount.
- If you pay several invoices in one payment, write down each amount and the total.
- Take the invoice out of the Purchases Unpaid file and write the date and how it was paid in the top right-hand corner.
- File the invoice in Purchases Paid in date-of-payment order.
- If you have a receipt, as well as an invoice, staple them together.
4.3 Once a week update your Cash Book or accounting programme.
- Enter the details of the bills you have paid into the Cash Book.
- Check the details against the invoices in the Purchases Paid file as each is entered into your Cash Book.
Labels: Accounting
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